An enterprise resource planning (ERP) system brings finance, purchasing, inventory, sales and often production or HR into one system. Set up well, it removes duplicate data entry and gives management one version of the numbers. Rushed, it copies old problems into new software: poor data is migrated, processes are bent around the system, and staff keep their spreadsheets running alongside it.
Kemlat implements ERP systems starting from how your business really works. We analyse your processes and check how well the chosen system fits them, then configure it, clean and migrate your data, connect it to your other systems and test it with your users. We train your staff, support the go-live, meaning the day you start working in the new system, and stay with you through the first period of live use.
How we work
- 01
Analyse processes and fit
We map your key processes, such as purchase request to supplier payment and customer order to cash collection, and compare them with the system's standard functions. Each gap is classed as a setting, a process change, a report or a development need.
- 02
Design the solution
We agree the chart of accounts, the structure of items and customers, approval flows, user roles and the connections to other systems. These decisions go into a design document that you approve.
- 03
Configure the system
We set up the system according to the approved design and show it to key users in stages, so issues are found early.
- 04
Migrate and check data
We extract data from your current systems, clean it and load it into the new structures in test rounds. Finance and operations staff check balances and records before the final load.
- 05
Integrate and test
We build the agreed connections to other systems, then test with your users on real scenarios. Testing ends with user acceptance testing (UAT), in which your team confirms the system works for their daily tasks.
- 06
Train, go live and support
We train users by role, prepare the go-live checklist and support your team closely in the early period of live use, including the first month-end close.
What you receive
Fit and process analysis
Maps of your key processes, how well the system fits each one, and how every gap will be handled.
Solution design document
The approved structure, settings, roles, approvals and integrations that the system will be configured to.
Configured and tested system
The system set up to the design, with test scripts and results from system testing and user acceptance testing.
Data migration
Clean core records, such as customers, suppliers and items, and opening balances, loaded and signed off by your team.
Training, go-live and initial support
Role-based training, user guides, a go-live plan and close support through the first period of live use.
What changes for you
- Finance, inventory and sales work from the same data, with far less double entry.
- Month-end figures come from the system instead of being assembled in spreadsheets.
- Users trust the system because they tested it on their own scenarios before go-live.
- Management gets reports from one source instead of matching figures from several.
Where this service sits in the KEMLAT Method
Scope: Product licences and subscription fees are set separately once the system is chosen. Custom development beyond standard configuration is identified during the analysis and agreed before it starts.
Questions clients ask
Do you help choose the ERP system?
Yes, if you have not chosen one yet. We compare suitable products against your requirements before implementation starts. If you have already chosen, we begin with the fit analysis.
Which ERP products do you implement?
We are not tied to one product. Common choices in the region include Odoo, SAP Business One and Microsoft Dynamics, and the right one depends on your size, processes and budget. Each implementation is staffed with specialists in the chosen product.
How much of our staff's time is needed?
Key users from each department join design workshops, data checks, testing and training. Their availability shapes how smoothly the project runs, so we plan it with you from the start.
Can we keep using our old system after go-live?
The old system is often kept in read-only mode, so staff can look up past records but not enter new ones. Running both systems in full for the same transactions is usually avoided, because it doubles the work and delays adoption.
What happens after the initial support period?
Ongoing support, improvements and new features can continue under a support or maintenance agreement, or be handed to your internal team with the documentation we provide.
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