As an organisation runs more projects at once, each manager tracks them in a different way. Reports arrive in different formats, projects compete for the same people, and management cannot see which projects are late, which are at risk and which should be stopped. Decisions are made one project at a time, without a view of the whole.
Kemlat sets up a project management office (PMO), a small function that sets common standards for running projects and gives management one view of all of them. We size it to your organisation: the templates, tracking routine, dashboard and decision rules you actually need, and nothing more. We then train the people who will run it and support its first review cycles.
How we work
- 01
Assess current project practice
We review how projects are proposed, approved, tracked and closed today, and interview sponsors and project managers. From this we judge the level of control your organisation needs, given the number and size of its projects.
- 02
Design the PMO model
We define the PMO's role, from a light reporting function to one that also approves and prioritises projects. We agree where it sits in the organisation and who staffs it.
- 03
Build the framework and templates
We set the project stages and approval points, then create a template for each stage, such as the project request, plan, status report, risk log and closure report. Each template asks only for the information needed for the decision it supports.
- 04
Set up the tracking dashboard
We build a dashboard showing every project's status, schedule, risks and staffing needs, using tools you already have where possible, such as Excel or Power BI.
- 05
Train and launch
We train the PMO staff, project managers and sponsors on the new framework, then run the first joint review of all projects with them.
- 06
Review and adjust
After the first review cycles, we check which templates and steps are really used and remove or simplify anything that adds effort without helping decisions.
What you receive
Governance framework
Project stages, approval points, roles and decision rules for selecting, running and closing projects.
Project templates
Short templates for project requests, plans, status reports, risks, changes and closure.
Tracking dashboard and reports
A dashboard and a standard report that give management one view of all projects.
PMO operating plan
The PMO's role, staffing, meeting calendar and reporting cycle, written down so your team can run it without outside help.
Training for PMO staff and managers
Practical sessions on the framework, templates and dashboard, using your current projects as examples.
What changes for you
- Management reviews all projects together and decides which to start, pause or stop.
- Project status is reported in the same way across the organisation.
- Clashes over shared staff are spotted and resolved before they delay projects.
- The PMO runs with your own staff once the setup is complete.
Where this service sits in the KEMLAT Method
Scope: The service sets up the PMO and supports its first cycles. Running the PMO on an ongoing basis, or managing individual projects, can be agreed as a separate service.
Questions clients ask
Are we too small for a PMO?
Not if you run several projects at once. In a smaller organisation the PMO may be one person working part time, with a simple tracker and a regular review meeting. The design matches your size.
Which tools do we need?
Most organisations can start with tools they already have, such as Excel, SharePoint or Power BI. Dedicated project software can be added later if the number of projects justifies it.
Who should staff the PMO?
Usually someone with project experience who is respected by managers and reports to the general manager or a senior director. We help you define the role and the skills to look for.
How do you avoid creating bureaucracy?
Every template and step must support a specific decision. We start light, check what is actually used and remove anything that only creates paperwork.
What do you need from us?
A senior sponsor, a list of current projects, examples of how they are tracked today and time with the people who will run and use the PMO.
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