Sector programmes and community initiatives usually involve several parties: a government body, private companies, funders, associations or municipalities. Each has its own goals, approval process and reporting needs. Without an agreed structure, meetings produce discussion but few decisions, commitments stay vague, and the initiative loses momentum once the launch event is over.
Kemlat designs the initiative and the governance that keeps it moving. We help the parties agree shared goals, define who contributes what and who decides, and turn the plan into actions, owners and a communication routine. We then set the indicators and reports that show each party what has been achieved, which helps keep their support going after the launch.
How we work
- 01
Map the parties and their interests
We meet the main parties to understand their goals, limits, approval processes and what each expects to gain. This shows where interests align and where they need to be reconciled.
- 02
Agree goals and scope
In a joint workshop, the parties agree the initiative's goals, target groups, scope and the results they will report on.
- 03
Define roles and decision rules
We set out who contributes what, who leads each area of work and which body decides what. This usually means a steering committee and working teams, each with a written description of its role and authority.
- 04
Plan delivery and communication
We build the implementation plan with activities, owners and milestones. We add a communication plan covering who is informed, how and how often, both among partners and with the public.
- 05
Set indicators and reporting
We define the indicators to track, the data each party must provide and one reporting template that serves all parties.
- 06
Support the first cycle
We support the first steering meetings and reports, then adjust any part of the structure that slows decisions.
What you receive
Goals, partners and responsibilities
An agreed document setting out the shared goals, the parties involved and the contribution and role of each.
Governance structure
The committees and teams, their members and responsibilities, the decision rules and how issues are raised to a higher level.
Implementation plan
Activities, owners and milestones for each area of the initiative.
Communication plan
Who needs to know what, through which channel and how often, for partners and for the public.
Indicators and follow-up reports
A set of indicators with their data sources, and a reporting template for steering meetings and funders.
What changes for you
- Partners share one set of goals and know what each of them has committed to.
- Meetings end with recorded decisions, owners and due dates.
- Progress reports are produced regularly from agreed data instead of being assembled under pressure.
- The initiative keeps working after the launch because its structure does not depend on one person.
Where this service sits in the KEMLAT Method
Scope: Kemlat designs and supports the governance. Each party stays responsible for its own approvals and contributions, and legal agreements between the parties are prepared by their own advisers.
Questions clients ask
Is this only for public-sector or community initiatives?
No. The same approach works for any initiative with several parties, including programmes that span several departments of one organisation or several companies in a group.
Can Kemlat run the coordination for us?
We support the first meetings and reports while the structure is set up. After that, coordination can be handled by your team or agreed as a separate project management service.
What if partners disagree on the goals?
Disagreement is common at the start. We make the different positions visible, show where they overlap and help the parties agree a scope they can all commit to. Points that cannot be agreed are recorded rather than hidden.
What do you need from us?
A lead organisation or sponsor, contact with the main parties, and any existing agreements, proposals or plans for the initiative.
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